News | June 23, 2006

AnyDoc Software Client St. John's University Receives AIIM Best Practices Award Honors

AnyDoc Software, a leading provider of automated document and data capture solutions, today announced that their client, St. John's University of Queens, N.Y., received the AIIM Best Practices Award for the Shoestring category. The accolades were presented during the 2006 AIIM Expo in Philadelphia, PA.

St. John's, one of America's leading Catholic universities, was honored for a solution designed to automatically capture data from over 100,000 pages of student applications and recruiter cards that the institution receives annually during its student enrollment and registration. The basis of the solution is OCR for AnyDoc(r) by AnyDoc Software, the premier industry solution for document and data capture. AnyDoc value-added reseller Strategic Business Systems of Ramsey, N.J., implemented the solution for the university.

Before the solution was installed, St. John's employed two permanent, full-time staff members and 15 temporary personnel to promptly enter the data manually from the student applications and recruiter cards into the university's student information system in time for enrollment. But the process was fraught with errors, and mailed information packets were often returned due to incorrect addresses.

St. John's solution automated the cumbersome and costly process. Now, they feed their applications and recruitment cards into a duplex Fujitsu 4340C scanner. After scanning, OCR for AnyDoc automatically extracts the student data from these scanned document images, based upon the university's defined business rules, and provides both the data and a digital image that are submitted for use in the student information system.

The university now processes the same amount of work with their two fulltime employees alone, so the temporary staff is no longer required. Additionally, returned mail has been virtually eliminated due to OCR for AnyDoc's ability to automatically verify student addresses. In fact, all student data is significantly more accurate with the solution in place. The employees now can focus less on data processing and more on student recruiting, the students now receive their information packets quicker, and student applications get evaluated without delay.

"With the solution, St. John's stabilized the entry of their student information data," said Charles W. Jackson, president of AnyDoc Software. "We are grateful for the opportunity to help solve such a complex problem, and we are proud to be part of an award that honors the university for their implementation of OCR for AnyDoc."

The AIIM Best Practices Awards recognize achievements in the field of enterprise content management (ECM) and judge processes that can be quantified, adapted, and repeated. The Shoestring category is reserved for ECM solutions costing $50,000 or less to implement.

About AnyDoc Software

AnyDoc Software develops automated document and data capture solutions that continue to set industry standards. AnyDoc's flagship product OCR for AnyDoc and its associated solutions have helped thousands of businesses to dramatically reduce the cost and inefficiency of manual data entry. AnyDoc Software is the preferred choice of companies around the world, including U.S. Airways, Circuit City, Procter & Gamble, BlueCross BlueShield, the U.S. Census, LeasePlan, Zürcher Kantonalbank, Soudronic AG, MS200, Die Post and more. For more information, please contact us at (813) 222-0414 or visit